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VanVox
Free beta – limited places

Quotes and invoices for plumbers — by voice.

  • Record job details while still on site
  • Draft quotes without typing in the van
  • Send professional PDFs via WhatsApp

Privacy-first, WhatsApp-first. Nothing is sent until you confirm with YES.

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WhatsApp help

Sound familiar?

Common frustrations for Plumbers that VanVox helps solve.

  • Finishing a boiler service and dreading typing up the invoice on your phone.
  • Forgetting to send a quote because you got called to the next emergency.
  • Scribbling job details on paper that gets lost in the van.
  • Customers chasing for quotes you haven't had time to write up.
  • Spending evenings catching up on paperwork instead of resting.
  • Losing track of what you quoted versus what you actually did.

How VanVox helps Plumbers

From voice note to professional PDF in minutes.

  • Record a voice note while on site or in the van — no typing required.
  • VanVox drafts a quote or invoice from your voice note — you review every detail.
  • Edit anything before sending — nothing goes out until you confirm with YES.
  • Send a professional PDF via WhatsApp — keep the conversation in one thread.
WhatsApp-first workflow from voice note to draft
Drafts stay in your control before anything is sent
Built for small UK trades and service teams

See sample PDFs

Preview the kind of quote or invoice draft VanVox sends back.

Sample quote (non-VAT)

SAMPLE DOCUMENT

Sample quote preview (example)

Sample invoice (non-VAT)

SAMPLE DOCUMENT

Sample invoice preview (non-VAT example)

Sample invoice (VAT)

SAMPLE DOCUMENT

Sample invoice preview (VAT example)

Sample contains fictional details.

FAQ

Answers to common questions about the WhatsApp-first flow.

Will it get it wrong?
It can make mistakes. That's why you get a draft summary to review first. You can correct any errors by replying with changes, and nothing is finalized without YES.
Can I edit before sending?
Yes. When you get the draft summary, reply with any changes you need (customer name, prices, line items, etc.). VanVox will apply your edits and show you an updated draft. Nothing is finalized without YES.
Do I need to install anything?
No app install needed. It works entirely in WhatsApp. On desktop, scan the QR code to open the chat in WhatsApp Web.
What about VAT?
VanVox supports both VAT-registered and non-VAT businesses. If you're VAT registered, the draft will include VAT breakdown and your VAT number. If not, it creates a non-VAT invoice. You review before confirming either way.
Is my data safe?
Privacy-first design. We don't log raw transcripts of your voice notes. We process the audio to extract job details, create your draft, then discard the transcript. Only the structured document data (customer, items, totals) is kept for your records.
What do customers receive?
A professional PDF quote or invoice with your business details, customer info, line items, and totals. You can send it directly from WhatsApp after you confirm. Optionally, you can include a payment link if you've set up payment details in the dashboard.
Will anything be sent without my approval?
No. Nothing is finalized without YES. You review the draft, make any edits, and only when you reply YES does VanVox generate and send the PDF.
What is VanVox?
VanVox turns WhatsApp voice notes into draft quotes or invoices you can review and send. Built for UK trades and service teams who already run jobs on WhatsApp.
Is it free during the beta?
Yes. The beta is free while we invite participants in stages. If we introduce pricing later, we'll notify you in advance.
How fast will I get a draft back?
Usually within a short time after your voice note, depending on workload and message clarity. You'll see a "processing" message while VanVox works on it.

Ready to try VanVox?

Beta access: voice-first quotes are in progress with limited invites.

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