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VanVox
Free beta – limited places

Voice it. Quote it. Invoice it.

Turn WhatsApp voice notes into draft quotes and invoices - confirm, send PDF, get paid.

Privacy-first, WhatsApp-first. No raw transcripts are logged.

Start on WhatsApp
WhatsApp help
WhatsApp-first workflow
You control every draft before sending
Built for UK trades

SAMPLE DOCUMENT

Sample contains fictional details.

Example quote preview (fictional)
Example invoice preview (fictional)
Example VAT invoice preview (fictional)

Made for UK trades

See examples tailored for your trade.

Plumbers

Voice-to-quote for boiler repairs, leaks, and installations.

View page →

Electricians

Quick quotes for rewires, fault-finding, and certifications.

View page →

Handymen

Flexible invoicing for odd jobs and general repairs.

View page →

How it works

A simple WhatsApp flow from voice note to draft PDF.

1

Say 'Hi' on WhatsApp

Start the conversation with VanVox

2

Choose: Voice note or Type details

Pick your preferred input method

3

We process your message

VanVox extracts the job details

4

You get a draft summary

Review customer, items, and totals

5

Reply YES to confirm

Or reply with changes if needed

6

PDF is sent on WhatsApp

Ready to share with your customer

7

Track unpaid in the dashboard

Monitor outstanding invoices

Example conversation

V

How do you want to start?

🎤 Voice note ⌨️ Type details

Voice note

V

Great — send a voice note now.

0:13 Voice note
V

Got it — processing your voice note now.

V

Draft invoice (GBP)

Customer

Elizabeth Jones

Items

1) Laptop Repairs — qty 1 @ £50.00

2) Car Repairs — qty 1 @ £40.00

Totals

Subtotal: £90.00

VAT: £18.00

Total: £108.00

Next

Reply YES to confirm, or reply with changes.

Yes

V

Confirmed. I'm generating your document now.

V

INV-2026-066783.pdf

Invoice

Here's your invoice reference INV-2026-066783

Sample conversation — for illustration only.

Start on WhatsApp WhatsApp help

Benefits for busy trades

Keep work moving without switching away from WhatsApp.

  • Capture job details the moment you finish the call-out.
  • Turn voice notes into clear draft quotes without typing it all out.
  • Keep the conversation in one thread from quote to invoice.
  • Review and edit every draft before it goes to the customer.
  • Send a professional PDF in a couple of taps.

See sample PDFs

Preview the kind of quote or invoice draft VanVox sends back.

Sample quote (non-VAT)

SAMPLE DOCUMENT

Sample quote preview (example)

Sample invoice (non-VAT)

SAMPLE DOCUMENT

Sample invoice preview (non-VAT example)

Sample invoice (VAT)

SAMPLE DOCUMENT

Sample invoice preview (VAT example)

Privacy by design

We keep the flow WhatsApp-first and only use what is needed to draft your quote or invoice. No raw transcripts are logged, and you stay in control before anything is sent.

Read the privacy policy

FAQ

Answers to common questions about the WhatsApp-first flow.

Will it get it wrong?
It can make mistakes. That's why you get a draft summary to review first. You can correct any errors by replying with changes, and nothing is finalized without YES.
Can I edit before sending?
Yes. When you get the draft summary, reply with any changes you need (customer name, prices, line items, etc.). VanVox will apply your edits and show you an updated draft. Nothing is finalized without YES.
Do I need to install anything?
No app install needed. It works entirely in WhatsApp. On desktop, scan the QR code to open the chat in WhatsApp Web.
What about VAT?
VanVox supports both VAT-registered and non-VAT businesses. If you're VAT registered, the draft will include VAT breakdown and your VAT number. If not, it creates a non-VAT invoice. You review before confirming either way.
Is my data safe?
Privacy-first design. We don't log raw transcripts of your voice notes. We process the audio to extract job details, create your draft, then discard the transcript. Only the structured document data (customer, items, totals) is kept for your records.
What do customers receive?
A professional PDF quote or invoice with your business details, customer info, line items, and totals. You can send it directly from WhatsApp after you confirm. Optionally, you can include a payment link if you've set up payment details in the dashboard.
Will anything be sent without my approval?
No. Nothing is finalized without YES. You review the draft, make any edits, and only when you reply YES does VanVox generate and send the PDF.
What is VanVox?
VanVox turns WhatsApp voice notes into draft quotes or invoices you can review and send. Built for UK trades and service teams who already run jobs on WhatsApp.
Is it free during the beta?
Yes. The beta is free while we invite participants in stages. If we introduce pricing later, we'll notify you in advance.
How fast will I get a draft back?
Usually within a short time after your voice note, depending on workload and message clarity. You'll see a "processing" message while VanVox works on it.

Trusted by busy UK trades (beta)

Fast drafts in WhatsApp — you review before anything is sent.

"I just voice-note the job details while I'm packing up. VanVox sends me a draft quote on WhatsApp. I check it, tap confirm, done. Saves me an hour a week easily."

S

Sam

Plumber, London

"I was skeptical about AI, but this actually works. It picks up my materials and labour from the voice note. I just tweak the numbers if needed and send. Much faster than typing everything out."

A

Aisha

Electrician, Manchester

"Perfect for small jobs. I can send a quick quote while I'm still at the client's place. They love how fast I respond. Definitely helped me win more work."

M

Mike

Handyman, Birmingham

Built for UK trades

  • Voice notes turn into structured draft quotes or invoices — materials, labour, VAT (if registered).
  • You stay in WhatsApp from voice note → draft → confirm → PDF sent to client. No app-switching.
  • Edit any field (line items, totals, client name) before confirming. Full control stays with you.
  • Privacy-first: raw transcripts are not logged. We process your voice note, return a draft, and discard the audio text.
  • Free beta for early users. Limited invites to ensure we support each tradesperson properly.

Privacy-first. Nothing is sent unless you confirm. Read privacy policy

Ready to start?

Beta access: voice-first quotes are in progress with limited invites.

Start on WhatsApp WhatsApp help
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